The A/P Manager will be a change agent who will build better processes, systems, and further develop the Accounts Payable team. Position is responsible for the timely and accurate processing and payment of all Ocean Mist Farms vendors, including all subsidiaries.

Essential Duties and Responsibilities
  • Proven Leadership and Change Agent to affect process improvements and to increase efficiencies. Improvements include, but are not limited to, automated invoice processing, PO system development, employee expense reporting and payments, A/P reporting, and other process improvements.
  • Responsible for all Accounts Payable processing, including, but not limited to the following:
    • Direct vendor invoices to department managers for approval.
    • Assist department managers with general ledger and departmental coding as needed.
    • Review Vendor invoices in accounting system and insure they are in the correct accounting period.
    • Set due date to pay by vendor terms and to take advantage of discounts.
    • Make appropriate corrections as required.
    • Review processed vendor checks and developed process to insure timely process of approved invoices.
    • Develop, maintain, and insure adherence to an established approval matrix.
    • Run unpaid vouchers reports.
    • Mail or deliver checks as appropriate.
    • Investigate payment discrepancies.
    • Reconcile Vendor Statements and investigate discrepancies.
    • Keep a log of all invoices submitted for approval and appropriately follow-up submitted invoices.
    • Distribution 1099’s
    • Create month end accrual journal entries and other month end journal entries, as needed
    • Perform GL Account Reconciliations and generate related schedules
      Identify opportunities for increased efficiency and reduced risk associated with the Accounts Payable function.
    • Maintain documentation on the various Accounts Payable processes.
    • Assist Controller with variance analyses.
    • Oversee the daily work of the Accounts Payable team.
    • Other duties as assigned.

Job Requirements and Qualifications

  • B.S. Degree or equivalent experience in Accounts Payable;
  • Minimum High School Degree with College level accounting classes preferred.
  • At least 5 years of experience in Accounts Payable (preferably within the Ag industry).
  • Experience with implementing A/P system improvements.  
  • Working knowledge of ERP Systems (Famous preferred), spreadsheet, and word-processing programs;
  • Ability to maintain effective working relationships with customers, management, peers, and vendors;
  • Bi-lingual in English/Spanish desirable;
  • Experience in the Agricultural field preferred;
  • Ability to work under pressure and meet deadlines;
  • Attention to detail and detail oriented is required.
  • Ability to travel and work in remote locations;
  • Ability to learn new duties with minimal repetition;
  • Strong verbal and written communication skills;
  • Ability to carry out defined procedures with specific instructions;
  • Ability to manage a project from its initiation to completion with minimal supervision
  • Strong interpersonal skills including; ability to maintain effective working relationships with Employees, Peers, Supervisors, Vendors and Customers.