LEGAL ADMINISTRATIVE ASSISTANT - OCEAN MIST FARMS, CASTROVILLE, CA

The Legal Administrative Assistant will provide legal support, contract review and corporate record management as well as administrative support to the Chairman of the Board and Board of Directors. 


Essential Duties and Responsibilities

  • Act as legal liaison with outside counsel, internal departments and third-party vendors.
  • Review various types of contracts, agreements and summarize terms.
  • Draft various types of agreements.
  • Submit weekly legal summary to Upper Management with updates regarding current cases, record requests, collections status.
  • Compose and prepare confidential correspondence, reports, and other documents.
  • Prepare drafts of legal forms and letters.
  • Manage and organize corporate records, contracts, agreements and documents.
  • Work in liaison with Board Chair on monthly Board meeting agendas and contents for Board packets/binders. Prepare and distribute and/or upload all meeting information to Board portal.
  • Create and maintain Board and Shareholder Meeting calendar and schedule of activities.
  • Attend all open Board meetings and prepare detailed Board minutes for review and approval by the Board of Directors.
  • Ensure Board portal is current with Board Minutes, regular Management reports, Quality Steering Committee Minutes, Financial Reports, Audit Reports, Crop Volume Budgets, Breakevens, etc.
  • Maintain contact records for the Board, Officers and Committees and manage related correspondence.
  • Maintain up-to-date records of Board actions including approved Board and Committee minutes, Board Resolutions, new Board and/or Committee Member documents, Board packets, correspondence, etc.
  • Coordinate on-site and off-site meetings of the Board of Directors and its committees (Marketing & Consumer Technology Committee, Compensation Committee) to include room set-up, meals, AV needs, etc.
  • Act as liaison to and assist Board of Directors and internal executives and provide high-level administrative support as needed/requested.
  • Perform other related duties as assigned. 

Job Requirements and Qualifications

  • Bachelor’s degree or equivalent work experience providing administrative support in a professional environment.
  • Four years relevant experience in a legal environment. Strong preference for legal secretarial experience.
  • 2+ years experience with records management.
  • Prior successful experience working with CEO and Board of Directors.
  • Professional demeanor, ability to use a high degree of independence, discretion, and tact, and exercise sound judgement a must.
  • Must demonstrate discretion in handling highly confidential matters.
  • Strong organization, project and time management skills that reflect an ability to perform and prioritize multiple tasks in an energetic environment with multiple priorities.
  • Exemplary writing and editing skills, with strong technical skills in MS Word, Outlook, Excel, PowerPoint.
  • Experience in the agricultural industry a plus.

SUBMIT YOUR RESUME:

Email: careers@oceanmist.com